Difference between revisions of "Lab scheduling"
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To make a reservation, create an event in the calendar and include your name and a brief description of the resources you are reserving, such as the room number, in the event title. It is fine to have overlapping events in the calendar, but check to make sure that a reservation you are creating doesn't overlap with another reservation for the same resource. It is good form to include your contact information when creating an event so that your colleagues can contact you if they need to work out the scheduling of a resource with you. |
To make a reservation, create an event in the calendar and include your name and a brief description of the resources you are reserving, such as the room number, in the event title. It is fine to have overlapping events in the calendar, but check to make sure that a reservation you are creating doesn't overlap with another reservation for the same resource. It is good form to include your contact information when creating an event so that your colleagues can contact you if they need to work out the scheduling of a resource with you. |
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| − | Note that the calendar has [http://www.google.com/calendar/embed?src=labphono%40gmail.com a public URL], and confidential information should never appear in the calendar. Do not include subject names when reserving slots for running experiments, for instance. To do so would violate your [[human subjects|CPHS protocols]]! |
+ | Note that the calendar has [http://www.google.com/calendar/embed?src=labphono%40gmail.com a public URL], and confidential information should never appear in the calendar. Do not include subject names or contact information when reserving slots for running experiments, for instance. '''''To do so would violate your [[human subjects|CPHS protocols]]!''''' |
| + | == Subject scheduling database == |
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| ⚫ | The Lab's [[http://linguistics.berkeley.edu/phonlab/experiments/ Subject Scheduling Database]] is used to create sign-up slots for your experiment subjects. You specify your available times to run subjects, and then you can tell participants to [http://linguistics.berkeley.edu/phonlab/experiments/ "please visit the experiments" web page] to choose a time. This is most helpful when you need to schedule a lot of people. The database software will send an e-mail message the day before the experiment both to the subject and to you. |
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| + | '''''This database is only for communicating with potential subjects; you must also reserve the experiment resources in the Lab calendar, as described above.''''' |
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| − | *See* CalendarUse *for details*. |
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| + | Only experiment adminstrators can create and modify experiments and associated time slots. Contact Ronald Sprouse if you are unable to authenticate as an administrator. |
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| − | The public URL can aid potential research subjects in picking an open time slot. You should never put confidential information into the calendar, such as subject names or contact emails. Please put the room in the title of the event that you are reserving, to aid in scheduling. |
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| + | When you create an experiment, choose your dates carefully. The software will let you enter illegal dates (e.g. dates in the past; Feb. 31) but will then fail to display your experiment. Also, your experiment will disappear from the list once the end date is reached. If your experiment disappears before you have completed running subjects, simply create a new experiment and set of time slots. |
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| − | To schedule a subject, simply click on “Add Event” and fill in the pertinent information. The first thing that you put in the title of the event should be the room that you will need 52A (acoustic recording), 52C (physiology recording), or 52B (speech perception), followed by your name. You should avoid putting subject names in the calendar, as this is generally not a good way to preserve confidentiality. |
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| ⚫ | The |
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Revision as of 13:38, 10 October 2013
The Phonology Lab uses a shared Google calendar for reserving Lab resources. This system is fairly informal and intended to be collegial, so please be considerate of others when resolving conflicts.
Use the online calendar to reserve:
- Lab rooms
- recording equipment
- subject stations for perception experiments
- workstation/equipment for production experiments
- Lab computers
- other Lab equipment
To make a reservation, create an event in the calendar and include your name and a brief description of the resources you are reserving, such as the room number, in the event title. It is fine to have overlapping events in the calendar, but check to make sure that a reservation you are creating doesn't overlap with another reservation for the same resource. It is good form to include your contact information when creating an event so that your colleagues can contact you if they need to work out the scheduling of a resource with you.
Note that the calendar has a public URL, and confidential information should never appear in the calendar. Do not include subject names or contact information when reserving slots for running experiments, for instance. To do so would violate your CPHS protocols!
Subject scheduling database
The Lab's [Subject Scheduling Database] is used to create sign-up slots for your experiment subjects. You specify your available times to run subjects, and then you can tell participants to "please visit the experiments" web page to choose a time. This is most helpful when you need to schedule a lot of people. The database software will send an e-mail message the day before the experiment both to the subject and to you.
This database is only for communicating with potential subjects; you must also reserve the experiment resources in the Lab calendar, as described above.
Only experiment adminstrators can create and modify experiments and associated time slots. Contact Ronald Sprouse if you are unable to authenticate as an administrator.
When you create an experiment, choose your dates carefully. The software will let you enter illegal dates (e.g. dates in the past; Feb. 31) but will then fail to display your experiment. Also, your experiment will disappear from the list once the end date is reached. If your experiment disappears before you have completed running subjects, simply create a new experiment and set of time slots.
