Lab scheduling

The Phonology Lab uses a shared Google calendar for reserving Lab resources. This system is fairly informal and intended to be collegial, so please be considerate of others when resolving conflicts.

Use the online calendar to reserve:

• Lab rooms
• recording equipment
• subject stations for perception experiments
• workstation/equipment for production experiments
• Lab computers
• other Lab equipment

To make a reservation, create an event in the calendar and include your name and a brief description of the resources you are reserving, such as the room number, in the event title. It is fine to have overlapping events in the calendar, but check to make sure that a reservation you are creating doesn't overlap with another reservation for the same resource. It is good form to include your contact information when creating an event so that your colleagues can contact you if they need to work out the scheduling of a resource with you.

Note that the calendar has a public URL, and confidential information should never appear in the calendar. Do not include subject names when reserving slots for running experiments, for instance. To do so would violate your CPHS protocols!

• See* CalendarUse *for details*.

The public URL can aid potential research subjects in picking an open time slot. You should never put confidential information into the calendar, such as subject names or contact emails. Please put the room in the title of the event that you are reserving, to aid in scheduling.

---

To schedule a subject, simply click on “Add Event” and fill in the pertinent information. The first thing that you put in the title of the event should be the room that you will need 52A (acoustic recording), 52C (physiology recording), or 52B (speech perception), followed by your name. You should avoid putting subject names in the calendar, as this is generally not a good way to preserve confidentiality.

The lab's Subject Scheduling Database (http://linguistics.berkeley.edu/phonlab/experiments/) is a tool that you can use to have your subjects schedule themselves for your experiment. You add an experiment to the list, and specify your available times to run subjects and then you can tell participants to "please visit the experiments" web page to choose a time. This is most helpful when you need to schedule a lot of people. The database software will send an e-mail message the day before the experiment both to the subject and to you.